Registration & Participants

Online registration for individuals and teams, custom forms, age group management, waitlists, and QR code check-in on event day.

Online Registration

Every event automatically gets a shareable registration link. Participants open it in a browser or the spooorts app, fill in the required details, and complete payment — all in one flow. No account is required for guest participants.

  • Shareable URL and embeddable registration widget
  • Individual and team registration
  • Category selection at registration
  • Early-bird pricing with automatic cut-off date
  • Registration deadline with automatic closure
  • Confirmation email and PDF entry confirmation sent automatically

Custom Registration Forms

Add custom fields — shirt sizes, emergency contacts, medical notes — to collect any information you need. All data is GDPR-compliant and exportable as CSV/Excel.

  • Text fields, dropdowns, checkboxes, date pickers
  • Required or optional fields
  • Consent checkboxes with custom text
  • Conditional fields based on previous answers

Age Group & Category Management

Define unlimited participant categories. The system automatically places registrants into the correct category based on date of birth and category rules.

  • Unlimited age groups (e.g. U10, U12, Open, Masters 35+)
  • Gender divisions per category
  • Skill-level brackets
  • Per-category capacity limits

Waitlist

When a category reaches capacity, registration switches to waitlist mode automatically. Participants receive an instant notification when a spot opens and have a configurable window to confirm.

  • Automatic waitlist activation at capacity
  • Push notification and email when a spot opens
  • Configurable confirmation window
  • Waitlist position visible to participants in the app
Tip:
You can manually reorder the waitlist from the admin dashboard for priority placements.

QR Code Check-in

Use the spooorts app to scan participant QR codes on event day. Each confirmed registration generates a unique QR code stored in the participant's app.

  • One-tap QR scan via the spooorts app
  • Offline check-in mode — works without internet
  • Multiple simultaneous check-in stations
  • Real-time checked-in / total counter in the admin dashboard
  • Manual check-in for participants without a smartphone